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Operations Assistant Good Neighbors International – Uganda

Job Summary

Operations Assistant

Ensuring quality and integrity in the implementation of health project-related activities in the allocated project area, including adherence to technical guidelines, administrative systems.

  • Minimum Qualification: Bachelors
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description/Requirements

About Us;

This is an international humanitarian and development Non-Governmental Organization in General Consultative status with the (UN COESOC) United Nations Economic and Social Council and one of the largest in South Korea. Established in 1991, the organization currently conducts missions around the world to improve quality of life and education standards, as well as to provide aid in areas of civil unrest or natural disaster. To develop and achieve the NGO objectives, Good Neighbors International Uganda is seeking to recruit the following employee:

Position Summary:

The Operations Assistant will be responsible for the support in the planning, designing, and implementation of various project activities in the target community.

Location: Pallisa Field Office. 

Reports to: Program manager & other supervisors. 

Salary:  800,000 -1,000,000 (UGX) 

Responsible for supporting the execution of all project-related activities. These include:

Major Responsibilities of the Operations Assistant

  • Ensuring quality and integrity in the implementation of health project-related activities in the allocated project area, including adherence to technical guidelines, administrative systems.
  • Supports the implementation of Community development Projects (CDPs) raised and set by the organization.
  • Upholds and achieves the standards of the organizational goals and primary objectives.
  • Participates in proposal plan, Designing, writing, and implementation.
  • Participates in drafting plans of action/yearly budgets.
  • Collects field data, analyses, and reports the results of data collected.
  • Participates in business trips and travels at the will of the organization.
  • Participates in fundraising with other organizations.
  • Coordinate with the CDCs (Community Development Committees) and local authorities to ensure impact.

Networking 

  • Liaise with all key stakeholders at the CDP (Community development project) level and other partners’ support to development projects within the target communities.
  • Build local networks.
  • Provide support to develop online social networks.

Communications 

  • Effectively communicate internally and externally as approved by the organization using the officially approved communication channels.
  • Prepare suitable reports, briefing notes, presentations, and promotional materials as required.

General 

  • To work within the organization’s policy framework, paying particular attention to promoting equal opportunities, a health and safety culture, and good employee relations.
  • Work closely with other members of the organization on shared activities, conferences, events, meetings, mailings etc.
  • Participate in learning and training where appropriate.
  • Carry out other duties as agreed with the Country Director and Supervisor.

Personal Specification

Knowledge

  • Able to use Word, Excel, and Outlook to a competent level.
  • Able to routinely update spreadsheets and databases in order to gather data for monthly reporting and statistical purposes.
  • Knowledge and understanding of community development projects.
  • Knowledgeable in fields of Health, water and sanitation, and advocacy.
  • Implement field level HEALTH interventions in the target areas.

Qualifications:

  • Degree in Social Science Public Health, Environmental Health or related discipline.
  • Training in project planning and management, community approaches or behavior change Demonstrated monitoring and evaluation skills.
  • Has experience in working with Local Governments and ability to coordinate people at all levels, government partners, donors, communities and staff with diplomacy and collaboration.
  • Good budget management skills
  • Knowledge of Neglected Tropical Disease is an added advantage Report writing skills, perform other duties as required. working under minimum supervision.

Education Requirement of the operations Assistant 

  • Bachelor’s degree/diploma in Project planning, Public Administration Social work and social administration plus a health background or other related fields.

Experience & Qualifications

  • Minimum 2 years of experience in HEALTH-related programs, and implementation of community development projects.
  • Must have the ability to work independently and work with teams.
  • Must have the ability to work under pressure.
  • Good Communication and interpersonal skills with community people.
  • Sociable, responsive, and committed.
  • Must be accountable and transparent.

Skills 

  • Excellent organizational skills, ability to prioritize, and an eye for detail.
  • Ability to manage and review available systems and reporting to increase efficiency –and to create new ones.
  • Able to work independently with a minimum of supervision and a good team player.
  • Able to think creatively and work to deadlines calmly.
  • Respects confidentiality.
  • He/she must have multi-tasking skills.
  • Knowing Ateso Language is AMUST
  • Excellent writing and presentation skills, ability to highlight and explain relevant data.

Circumstances

  • Able to work flexible hours in line with the requirements of the organization.
  • Able to move away from home for long distances for organizational activities.
  • Ability to foster positive relationships with participants/community.
  • Good attitude.

Other Requirements.

  • You may need to perform other reasonable duties which are not listed in this position description from time to time to meet the organizational needs.
  • You may be required to travel with notice to fulfill your duties.
  • To work and promote the GN’s vision and mission Standards.
  • To promote a person-centered culture of choice, inclusion, and empowerment
  • Age between 23-33 years.

Terms & Conditions

A Full-time (40 working hours per week) contract until December 31st, 2024, is offered, subject to a six-month probationary period. Subject to funding and probationary evaluation, the position may be renewed.

  • Salary is commensurate with qualifications and experience in line with Good Neighbors’ Project Staff scale.
  • Final Terms and Conditions will be discussed at the contract stage.

How to Apply

Candidates meeting the above requirements must submit a cover letter and resume with the date of availability through Brightermonday Portal by Clicking on the ‘Apply Here’ section not later than 4th July 2024.

NOTE: 

Only shortlisted candidates will be contacted for interviews.

The shortlisted candidates will be required to come with their original documents.

Any forgery will lead to the automatic cancellation of the application and opportunity.

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