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Procurement Officer job at FHI 360

Job Description of  a Procurement Officer

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff include experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology – creating a unique mix of capabilities to address today’s interrelated development challenges.
FHI 360 serves more than 70 countries and all U.S. states and territories.
We are currently seeking for qualified candidates for the position of Procurement Officer Uganda Country Office reporting to Associate Director Finance and Administration, under FHI 360 Uganda Country Platform.

Duties and Responsibilities of a Procurement Officer

Procurement Management

  • Sourcing Suppliers: Identify and evaluate potential suppliers, negotiate terms, and select suppliers that meet the organization’s requirements.

  • Purchase Orders: Prepare and process purchase orders and documents in accordance with company policies and procedures.

  • Supplier Management: Maintain relationships with suppliers, manage supplier performance, and resolve any issues related to orders and deliveries.

Contract Negotiation and Management

  • Negotiation: Negotiate contracts, terms, and pricing with suppliers to secure advantageous terms.

  • Contract Management: Draft, review, and manage contracts with suppliers to ensure compliance with terms and conditions.

  • Compliance: Ensure all procurement activities comply with legal and regulatory requirements, as well as internal policies.

Inventory and Supply Chain Management

  • Inventory Control: Monitor and manage inventory levels to ensure optimal stock levels without overstocking or stockouts.

  • Logistics Coordination: Coordinate logistics and delivery schedules to ensure timely receipt of goods and services.

  • Demand Forecasting: Collaborate with relevant departments to forecast demand and plan procurement activities accordingly.

Financial Management

  • Budget Management: Assist in the preparation and management of the procurement budget.

  • Cost Control: Identify opportunities for cost savings and efficiencies in the procurement process.

  • Financial Reporting: Prepare financial reports related to procurement activities, including spend analysis and cost-saving initiatives.

Risk Management

  • Risk Assessment: Identify and assess risks related to procurement activities, including supplier reliability and market conditions.

  • Mitigation Strategies: Develop and implement risk mitigation strategies to minimize potential disruptions to the supply chain.

Continuous Improvement

  • Process Optimization: Continuously evaluate and improve procurement processes to enhance efficiency and effectiveness.

  • Technology Utilization: Utilize procurement software and tools to streamline processes and improve data management.

  • Sustainability: Promote sustainable procurement practices and consider environmental impacts in purchasing decisions.

Reporting and Documentation

  • Documentation: Maintain accurate and up-to-date records of procurement activities, including purchase orders, contracts, and supplier information.

Reporting: Prepare regular reports on procurement activities, performance metrics, and compliance with procurement policies.

Qualifications and Competencies of the Procurement Officer

  • Educational Background: A bachelor’s degree in business administration, supply chain management, procurement, or a related field is typically required. Professional certifications (e.g., Certified Purchasing Professional (CPP), Certified Professional in Supply Management (CPSM)) are advantageous.

  • Experience: Relevant experience (typically 3-5 years) in procurement, supply chain management, or a related field. Experience in a similar role within the same industry is often preferred.

 

Skills and Competencies

  • Negotiation Skills: Strong negotiation skills to secure favorable terms and conditions with suppliers.

  • Analytical Skills: Ability to analyze data, assess supplier performance, and identify cost-saving opportunities.

  • Attention to Detail: High attention to detail to ensure accuracy in purchase orders, contracts, and financial reports.

  • Financial Acumen: Understanding of financial principles and budget management related to procurement activities.

  • Communication Skills: Excellent verbal and written communication skills to interact with suppliers, colleagues, and management.

  • Organizational Skills: Strong organizational skills to manage multiple procurement activities and deadlines.

  • Technical Proficiency: Proficiency in procurement software, enterprise resource planning (ERP) systems, and Microsoft Office applications.

 

Personal Attributes of the Procurement Officer

  • Integrity: High ethical standards and integrity in managing procurement processes and supplier relationships.

  • Problem-Solving: Effective problem-solving skills to address procurement challenges and supply chain disruptions.

  • Adaptability: Ability to adapt to changing market conditions and organizational needs.

  • Customer Focus: Commitment to meeting the needs of internal stakeholders and ensuring satisfaction with procurement services.

  • Initiative: Proactive approach to identifying opportunities for improvement and implementing solutions.

    How to Apply

    Interested candidates should access a detailed job description and submit their applications on the link below

    CLICK HERE

    FHI 360 offers a competitive compensation package and is an equal opportunity employer.

    CLICK HERE FOR ALL JOB OFFERS

 

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