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Stores Assistant job at Makerere University Joint AIDS Program (MJAP)


Job Title: Stores Assistant

Location: Jinja

Job Type: Full-time

Reports To: Stores Officer

Job Summary:

The Makerere University Joint AIDS Program (MJAP) seeks a competent Stores Assistant to support the effective management of stores operations in Jinja. The successful candidate will assist in receiving, issuing, and reporting on store items, ensuring accurate records and compliance with organizational standards.

Key Responsibilities:

  •  Receive and inspect goods against Local Purchase Orders (LPO) in the presence of a technical person/representative from the user department.
  •  Update the Rx Solution system daily and reconcile with Stock cards and waybills.
  •  Prepare monthly, quarterly, and annual stores reports and support monthly stock counts.
  •  Issue items from the store as authorized and prepare Good Received Notes (GRN) for all items received.
  • Regularly update stock cards to inform management and users on stock levels.
  • Check expiry dates of store items before receipt and ensure proper storage and handling.
  • Maintain a clean, neat, and secure store environment, adhering to organizational standards and procedures.


  • Bachelor’s degree in a related field.
  •  At least 3 years of experience in stores management or a related field.
  •  Strong organizational and record-keeping skills.
  •  Ability to work accurately and attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office applications.

Application Procedure:

  • Submit a cover letter, CV, and references (including past supervisor and HR contact) in a single PDF.
  •  Clearly state the position you’re applying for in the subject line.
  •  Email your application to by July 19th, 2024, at 5 PM.

Additional Information:

  • MJAP is an equal opportunity employer.
  • Only shortlisted candidates will be contacted within 2 weeks after the application deadline.
  •  Incomplete applications or applications exceeding 25 MB will not be considered.


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